Getting started with FoolProof
What happens when your store comes onto FoolProof, how your team signs in, and the handful of screens you'll actually live in. No IT project — most stores are ringing sales the same day.
1. Onboarding — we move you in
You don't start from an empty screen. Before day one, FoolProof imports your existing store into the system:
- Your catalog — products, sizes, and prices come across so the register recognizes what you scan.
- Your on-hand stock — imported as your opening count, then maintained by FoolProof's own inventory ledger from that point on.
- Your history — where an export is available, past sales come in so your reports have something to look back on.
This is a one-time migration. After the cutover, FoolProof is your system of record — it doesn't depend on your old POS to keep running. You own your data.
2. Your compliance rules are set for you
FoolProof is configured for the state and jurisdiction you operate in as part of setup — sale hours in your own time zone, age rules, tax, and (where you're licensed for it) delivery rules. You don't wire up a rules engine. It arrives already knowing where you are.
See Age Verification and Delivery Rules for how those checks show up at the register and at the door.
3. Signing your team in
- Open the merchant app in a browser on your register, tablet, or laptop — it's a web app, so there's nothing to install.
- Sign in with the email and password set up for each person. Check Remember me on a trusted store device.
- Each cashier gets their own login, so every sale is tied to the person who rang it — which is what keeps your cash and compliance records trustworthy.
4. The screens you'll live in
The left sidebar is the same on every page. These are the ones you'll open most:
| Screen | What it's for |
|---|---|
| Today | Your dashboard — drawer balance, live revenue, orders, and whether compliance checks are passing. |
| New Sale | The register: scan, search, tap favorites and bundles, take payment. |
| Orders | Every customer order across in-store, pickup, and delivery. |
| Stock | On-hand counts, product details, and reorder points. |
| Receiving | Log deliveries and receive against what you ordered. |
| Reports | Sales, movement, and audit-ready exports. |
5. Your first day, in order
- Sign in and open Today to confirm your store looks right.
- Open the drawer with your starting cash — see Managing the Drawer.
- Ring a test sale to get a feel for it — see Taking a Sale.
- Spot-check a few products in Stock to confirm prices imported the way you expect.
- Close the drawer at end of shift and glance at Reports.