Point of Sale
Managing the drawer
Open with a starting count, log pay-ins and pay-outs as they happen, and close out at the end of a shift knowing exactly where every dollar came from.
The short version: open the drawer with a counted float, record any cash movement during the shift, and count it down at close. FoolProof ties every sale to the cashier who rang it, so the numbers explain themselves.
1. Opening the drawer
- Before your first sale, open the register and enter your starting cash count — the float you're beginning the shift with.
- That opening count is logged against your name, so if the drawer runs short later, it's clear where the shift started.
- Once opened, the drawer is ready to take sales, pay-ins, and pay-outs.
2. Pay-ins and pay-outs
Cash doesn't only move through sales. Use pay-ins and pay-outs for anything else that touches the drawer during a shift:
- Pay-in — cash added to the drawer that didn't come from a sale (e.g. topping up change).
- Pay-out — cash removed for a reason other than a refund (e.g. paying a delivery driver, a small supply purchase).
Each one is recorded with an amount, a reason, and the person who did it — so the drawer's math always has an explanation attached.
3. Watching it during the shift
The Today dashboard shows your current drawer balance in real time, plus who opened it — so a manager can glance at any point in the day and see where a register stands without walking over and counting it.
4. Counting down and closing
- At the end of your shift, count the physical cash in the drawer.
- Enter that count to close the drawer. FoolProof compares it against what the shift's sales, pay-ins, pay-outs, and refunds say it should be.
- Any difference is flagged on the close — so it's caught the same day, not weeks later in a report.
Why it reconciles: every sale, refund, and void is tied to the cashier who did it — see Refunds and Voids — so a short or long drawer can be traced back to a shift and a person, not just a store total.