Electronic invoices, no re-keying
For distributors that send EDI invoices, the invoice comes to FoolProof as a feed — no downloading, no re-keying, no chasing a rep for a copy.
When your distributor sends electronic (EDI) invoices, each one comes in as a feed and becomes a purchase order that's already matched to your catalog — quantities and costs filled in. You scan what showed up to confirm it, and post. That's the whole job.
Receiving used to mean retyping an invoice line by line and hoping the count was right. FoolProof flips it: the order is already there when the truck shows up.
For distributors that send EDI invoices, the invoice comes to FoolProof as a feed — no downloading, no re-keying, no chasing a rep for a copy.
Invoice lines are matched to your products, with quantities and costs filled in, and any line it can't place is flagged — so you're reviewing, not building.
Scan each item as you unload against the staged order. Short shipments and extras stand out; any USB or Bluetooth scanner works.
Receive by the case, sell by the single. Pack breakdown keeps the math honest across every unit of measure.
The cost on the invoice flows into your margins and reports, so what you paid this week is what your numbers reflect.
Every received unit is a ledger entry, not an overwrite — so on-hand reconciles instead of slowly going wrong.
Electronic (EDI) invoice feeds are connected per store and per distributor as part of onboarding. Tell us who you buy from and we'll confirm what's available for your suppliers — and for anything not yet on a feed, you can still build and receive against a purchase order by hand.
Book a demo and we'll show you an invoice come in and land as a ready-to-receive order.